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Statutory Rules of Northern Ireland


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STATUTORY RULES OF NORTHERN IRELAND


2006 No.206

EMPLOYMENT

The Labour Relations Agency (Flexible Working) Arbitration Scheme Order (Northern Ireland) 2006

  Made 2nd May 2006 
  Coming into operation 21st May 2006 

Whereas:

    (1) Under Article 84A(1) of the Industrial Relations (Northern Ireland) Order 1992[1]("the 1992 Order") the Labour Relations Agency ("the Agency") may prepare a scheme providing for arbitration in the case of disputes involving proceedings, or claims which could be the subject of proceedings, before an industrial tribunal under, or arising out of a contravention or alleged contravention of Article 112G(1) or Article 112H(1)(b) of the Employment Rights (Northern Ireland) Order 1996[2](flexible working);

    (2) In pursuance of Article 84A(1) of the 1992 Order, the Agency has prepared an arbitration scheme for flexible working cases;

    (3) In pursuance of Article 84A(2) of the 1992 Order, the Agency has submitted a draft of the scheme to the Department for Employment and Learning[3]which has approved the scheme:

     Now, therefore, the Department for Employment and Learning, in exercise of the powers conferred by Article 84A(2) and (6) of the 1992 Order, and now vested in it[4], hereby makes the following Order:

Citation, commencement and interpretation
     1.

    (1) This Order may be cited as the Labour Relations Agency (Flexible Working) Arbitration Scheme Order (Northern Ireland) 2006 and shall come into operation on 21st May 2006.

    (2) In this Order–

Commencement of the Scheme
    
2. The Scheme shall come into effect on 25th May 2006.

Application of Part I of the Arbitration Act 1996
    
3. The provisions of Part I of the Arbitration Act 1996[5]referred to in paragraphs 43, 93, 111, 113 to 118, 122, 128 and 129 of the Schedule and shown in italics shall, as modified in those paragraphs, apply to arbitrations conducted in accordance with the Scheme.

     4.

    (1) Section 46(1)(b) of the Arbitration Act 1996 shall apply to arbitrations conducted in accordance with the Scheme, subject to the following modification.

    (2) For "such other considerations as are agreed by them or determined by the tribunal"in section 46(1)(b) substitute "the Terms of Reference in paragraph 13 of the arbitration scheme set out in the Schedule to the Labour Relations Agency (Flexible Working) Arbitration Scheme Order (Northern Ireland) 2006".



Sealed with the Official Seal of the Department for Employment and Learning on


2nd May 2006.

L.S.


D. S. S. McAuley
A senior officer of the Department for Employment and Learning


SCHEDULE
Articles 2 and 3


THE LABOUR RELATIONS AGENCY (FLEXIBLE WORKING) ARBITRATION SCHEME



CONTENTS
                      Paragraphs
I. INTRODUCTION p1-4
II. THE ROLE OF THE LRA

Routing of communications
p5

p6-7
III. TERMS AND ABBREVIATIONS p8-12
IV. ARBITRATOR'S TERMS OF REFERENCE p13
V. SCOPE OF THE SCHEME           
           Cases that are covered by the Scheme

Waiver of jurisdictional issues

Inappropriate cases

p14-16

p17-18

p19

VI. ACCESS TO THE SCHEME p20
           Requirements for entry into the Scheme p21-23
           Notification to the LRA of an Arbitration Agreement p24-27
           Consolidation of proceedings p28  
VII. SETTLEMENT AND WITHDRAWAL FROM THE SCHEME           
           Withdrawal by the Employee p29
           Withdrawal by the Employer p30
           Settlement p31-34
VIII. APPOINTMENT OF ARBITRATORS           
           The LRA Arbitration Panel p35  
           Appointment to a case p36-37
           Arbitrator's duty of disclosure p38-39
           Removal of an arbitrator p40-44
           Death of an arbitrator p45
           Replacement of an arbitrator p46-47
IX. GENERAL DUTY OF THE ARBITRATOR p48-49
X. GENERAL DUTY OF THE PARTIES p50
XI. CONFIDENTIALITY AND PRIVACY p51-52
XII. ARRANGEMENTS FOR THE HEARING           
           Initial arrangements p53-56
           Expedited hearings p57
           Venue p58-59
           Assistance p60
           Travelling expenses/loss of earnings p61-62
           Applications for postponements of initial hearings p63-65
XIII. NON-COMPLIANCE WITH PROCEDURE p66
XIV. OUTLINE OF PROCEDURE BEFORE THE HEARING p67
           Written materials 68-73
           Submissions, evidence and witnesses not previously notified p74-75
           Requests for documents p76
           Requests for attendance of witnesses p77
           Preliminary hearings and directions p78-79
XV. OUTLINE OF PROCEDURE AT THE HEARING           
           Arbitrator's overall discretion p80
           Administration p81
           Witnesses p82
           Examination by the arbitrator p83
           Representatives p84
           Strict rules of evidence p85
           Non-attendance at the hearing p86-87
           Post-hearing written materials p88
XVI. QUESTIONS OF EC LAW AND THE HUMAN RIGHTS ACT 1998           
           Appointment of legal adviser p89-92
           Court determination of preliminary points p93
XVII. AWARDS           
           Form of the award p94-95
           Remedies p96
XVIII. AWARDS OF COMPENSATION p97-99
XIX. ISSUE OF AWARDS AND CONFIDENTIALITY p100-101
XX. CORRECTION OF AWARDS           
           Scrutiny of awards by the LRA p102
           Correction by the arbitrator p103-108
XXI. EFFECT OF AWARDS, ENFORCEMENT AND INTEREST           
           Effect of awards p109-110
           Enforcement p111
           Interest p112
XXII. CHALLENGING THE AWARD           
           Challenges on grounds of substantive jurisdiction p113
           Challenges for serious irregularity p114
           Appeals on questions of EC law and the Human Rights Act 1998 p115
           Time limits and other procedural restrictions on challenges to awards p116
           Common law challenges and saving p117
           Challenge or appeal: effect of order of the court p118
XXIII. LOSS OF RIGHT TO OBJECT p119
XXIV. IMMUNITY p120-121
XXV. MISCELLANEOUS PROVISIONS           
           Requirements in connection with legal proceedings p122
           Service of documents and notices on the LRA p123-124
           Service of documents or notices on any other person or entity (other than the LRA) p125-127
           Powers of court in relation to service of documents p128
           Reckoning periods of time p129
XXVI. TERRITORIAL OPERATION OF THE SCHEME p130
           Territorial application p130
           APPENDIX A: WAIVER OF RIGHTS           

I INTRODUCTION

     1. The Labour Relations Agency (Flexible Working) Arbitration Scheme ("the Scheme") is implemented pursuant to Article 84A of the Industrial Relations (Northern Ireland) Order 1992[
6]("the 1992 Order").

     2. The Scheme provides a voluntary alternative, in the form of arbitration, to the industrial tribunal for the resolution of disputes arising out of an employee's application for a change in his/her terms and conditions of employment made under Article 112F of the Employment Rights (Northern Ireland) Order 1996[7]("the 1996 Order").

     3. Resolution of disputes under the Scheme is intended to be confidential, informal, relatively fast and cost efficient. Procedures under the Scheme are non-legalistic, and far more flexible than an industrial tribunal or the courts. For example (as explained in more detail below), the Scheme avoids the use of formal pleadings, formal witness and documentary procedures; strict rules of evidence do not apply. Arbitral decisions, including "awards", are final. There are limited opportunities to appeal or otherwise challenge the result.

     4. The Scheme also caters for requirements imposed as a matter of law (e.g. the Human Rights Act 1998, and existing domestic law in the field of arbitration and European Community (hereafter referred to as EC) law).

II THE ROLE OF THE LRA

     5. As more fully explained below, cases enter the Scheme by reference to the Labour Relations Agency (hereafter referred to as "the LRA"), which appoints an arbitrator from a panel (see paragraphs 35-37 below) to determine the dispute. The LRA provides administrative assistance during the proceedings. The LRA may scrutinise awards and refer any clerical or other similar errors back to the arbitrator. Disputes are determined, however, by arbitrators and not by the LRA.

Routing of communications
     6. All communications between either party and the arbitrator shall be sent via the LRA, other than in the course of a hearing.

     7. Paragraph 123 below sets out the manner in which any document, notice or communication must be served on, or transmitted to, the LRA.

III TERMS AND ABBREVIATIONS

     8. The term "employee"is used to denote the claimant, including any person entitled to pursue a claim arising out of a contravention, or alleged contravention, of Article 112G(1) or 112H(1)(b) of the 1996 Order (flexible working)[8].

     9. The term "employer"is used to denote the respondent.

     10. The term "EC law"means:

     11. The term "Flexible Working Claim"means a claim by the employee that his/her employer has failed to deal with an application made under Article 112F of the 1996 Order in accordance with Article 112G(1) of that Order or that a decision by his/her employer to reject the application was based on incorrect facts.

     12. With the exception of paragraph 21(i) below ("Requirements for entry into the Scheme"), references to anything being written or in writing include its being recorded by any means so as to be usable for subsequent reference.

IV ARBITRATOR'S TERMS OF REFERENCE

     13. Every agreement to refer a dispute to arbitration under this Scheme shall be taken to be an agreement that the arbitrator decide the dispute according to the following Terms of Reference:

In deciding whether to uphold the Flexible Working Claim the arbitrator:

      (i) shall have regard to relevant provisions of the Flexible Working (Procedural Requirements) Regulations (Northern Ireland) 2003[9]and to any relevant LRA Guidance;

      (ii) shall apply EC law;

      (iii) may make recommendations, as appropriate, within the remit of promoting the improvement of employment relations.

The arbitrator shall not decide the case by substituting what he/she would have done for the actions taken by the employer.

If the arbitrator upholds the Flexible Working Claim, he/she shall determine the appropriate remedy under the terms of this Scheme.


Nothing in the Terms of Reference affects the operation of the Human Rights Act 1998 in so far as this is applicable and relevant and (with respect to procedural matters) has not been waived by virtue of the provisions of this Scheme.

V SCOPE OF THE SCHEME

Cases that are covered by the Scheme
     14. This Scheme only applies to disputes involving proceedings, or claims which could be the subject of proceedings, before an industrial tribunal arising out of a contravention, or alleged contravention, of Article 112G(1) or Article 112H(1)(b) of the 1996 Order.

     15. The Scheme does not extend to other kinds of claim which may be related to, or raised at the same time as, a Flexible Working Claim. For example, sex discrimination cases, and religious and political discrimination cases are not covered by the Scheme.

     16. If a Flexible Working Claim has been referred for resolution under the Scheme, any other claim, even if part of the same dispute, must be settled separately, or referred to an industrial tribunal, or withdrawn. In the event that different aspects of the same dispute are being heard in an industrial tribunal as well as under the Scheme, the arbitrator may decide, if appropriate or convenient, to postpone the arbitration proceedings pending a determination by an industrial tribunal.

Waiver of jurisdictional issues
     17. The Scheme is not designed for disputes that raise jurisdictional issues, for example:

    — whether or not the claimant is an employee of the employer;

    — whether or not the employee had the necessary period of continuous service to bring the claim;

    — whether or not time limits have expired and/or should be extended.

     18. Accordingly, when agreeing to refer a dispute to arbitration under the Scheme, both parties will be taken to have accepted as a condition of the Scheme that no jurisdictional issue is in dispute between them. The arbitrator will not therefore deal with such issues during the arbitration process, even if they are raised by the parties, and the parties will be taken to have waived any rights in that regard.

Inappropriate cases
     19. The Scheme is not intended for disputes involving complex legal issues. Whilst such cases will be accepted for determination (subject to the Terms of Reference), parties are advised, where appropriate, to consider applying to an industrial tribunal or settling their dispute by other means.

VI ACCESS TO THE SCHEME

     20. The Scheme is an entirely voluntary system of dispute resolution: it will only apply if parties have so agreed.

Requirements for entry into the Scheme
     21. Any agreement to submit a dispute to arbitration under the Scheme must satisfy the following requirements (an "Arbitration Agreement"):

     22. Where an agreement fails to satisfy any one of these requirements, no valid reference to the Scheme will have been made, and the parties will have to settle their dispute by other means or have recourse to an industrial tribunal.

     23. Where:

Notification to the LRA of an Arbitration Agreement
     24. All Arbitration Agreements must be notified to the LRA within two weeks of their conclusion, by either of the parties or their independent advisers or representatives, or a LRA conciliator, sending a copy of the agreement and Waiver Forms, together with IT1 and IT3 forms if these have been completed, to the LRA.

     25. For the purposes of the previous paragraph, an Arbitration Agreement is treated as "concluded"on the date it is signed, or if signed by different people at different times, on the date of the last signature.

     26. Where an Arbitration Agreement is not notified to the LRA within two weeks, the LRA will not arrange for the appointment of an arbitrator under the Scheme, unless notification within that time was not reasonably practicable. Any party seeking to notify the LRA of an Arbitration Agreement outside this period must explain in writing to the LRA the reason for the delay. The LRA shall appoint an arbitrator, in accordance with the appointment provisions below, to consider the explanation, and that arbitrator may seek the views of the other party, and may call both parties to a hearing to establish the reasons for the delay. The arbitrator shall then rule in an award on whether or not the agreement can be accepted for hearing under the Scheme.

     27. Any such hearing and award will be governed by the provisions of this Scheme.

Consolidation of proceedings
     28. Where all parties so agree in writing, the LRA may consolidate, as appropriate, arbitral proceedings under the Scheme.

VII SETTLEMENT AND WITHDRAWAL FROM THE SCHEME

Withdrawal by the Employee
     29. At any stage of the arbitration process, once an Arbitration Agreement has been concluded and the reference has been accepted by the LRA, the party bringing the Flexible Working Claim (the employee) may withdraw from the Scheme, provided that any such withdrawal is in writing. Such a withdrawal shall constitute a dismissal of the claim.

Withdrawal by the Employer
     30. Once an Arbitration Agreement has been concluded and the reference has been accepted by the LRA, the party against whom a claim is brought (the employer) cannot unilaterally withdraw from the Scheme.

Settlement
     31. Parties are free to reach an agreement settling the dispute at any stage.

     32. If such an agreement is reached:

     33. An agreed award shall state that it is an award of the arbitrator by consent and shall have the same status and effect as any other award on the merits of the case.

     34. In rendering an agreed award, the arbitrator:

VIII APPOINTMENT OF ARBITRATORS

The LRA Arbitration Panel
     35. Arbitrators are selected to serve on the LRA Arbitration Panel on the basis of their practical knowledge and experience of employment issues in the workplace and good employment relations practice. They are recruited through an open recruitment exercise, and appointed to the Panel on the basis of standard terms of appointment. It is a condition of their appointment that they exercise their duties in accordance with the terms of this Scheme. Each appointment is initially for a period of three years, although it may be renewed by the LRA, at the latter's discretion. Payment is made by the LRA on the basis of a fee for each case heard.

Appointment to a case
     36. Arbitral appointments are made exclusively by the LRA from the LRA Arbitration Panel. Parties will have no choice of arbitrator.

     37. Once the LRA has been notified of a valid Arbitration Agreement, it will select and appoint an arbitrator, and notify all parties of the name of the arbitrator so appointed. In making or reviewing an appointment the LRA will take into account matters such as conflicts of interest.

Arbitrator's duty of disclosure
     38. Arbitrators have a continuing duty to disclose to the LRA any matter relating to the appropriateness, propriety, impartiality or conflict of interest concerning their appointment to hear a case. In support of this arbitrators will be required to disclose their interests to the LRA. The LRA will hold a register of arbitrators' interests. Notwithstanding arbitrators disclosing their continuing interests, the register will be formally updated on an annual basis.

     39. Once appointed, and until the arbitration is concluded, every arbitrator shall be under a continuing duty forthwith to disclose to the LRA any such interests which may have arisen since appointment.

Removal of an arbitrator
     40. Arbitrators may only be removed by the LRA or the court (under the provisions in paragraphs 41 to 43 below).

     41. Applications under the Scheme to remove an arbitrator on any of the grounds set out in sections 24(1)(a) and (c) of the Arbitration Act 1996 shall be made in the first instance to the LRA.

     42. If the LRA refuses such an application, a party may thereafter apply to the court.

     43.

    (1) Sections 24(1)(a) and (c), 24(2), 24(3), 24(5) and 24(6) of the Arbitration Act 1996[11] shall apply to arbitrations conducted in accordance with the Scheme, subject to the following modifications.

    (2) In subsection (1) for "(upon notice to the other parties, to the arbitrator concerned and to any other arbitrator) apply to the court"substitute "(upon notice to the other party, to the arbitrator concerned and to the Labour Relations Agency) apply to the High Court or the Belfast Recorder's Court".

    (3) In subsection (2)–

     44. The arbitrator may continue the proceedings and make an award while an application to the LRA (as well as the court) to remove him/her is pending.

Death of an arbitrator
     45. The authority of an arbitrator is personal and ceases on his/her death.

Replacement of an arbitrator
     46. Where an arbitrator ceases to hold an appointment for any reason, he/she shall be replaced by the LRA in accordance with the appointment provisions above.

     47. Once appointed, the replacement arbitrator shall determine whether and, if so, to what extent the previous proceedings should stand.

IX GENERAL DUTY OF THE ARBITRATOR

     48. The arbitrator shall:

     49. The arbitrator shall comply with the general duty (see paragraph 48 above) in conducting the arbitral proceedings, in his/her decisions on matters of procedure and evidence and in the exercise of all other powers conferred on him/her.

X GENERAL DUTY OF THE PARTIES

     50. The parties shall do all things necessary for the proper and expeditious conduct of the arbitral proceedings. This includes (without limitation) complying, without delay, with any determination of the arbitrator as to procedural or evidential matters, or with any order or directions of the arbitrator, and co-operating in the arrangement of any hearing.

XI CONFIDENTIALITY AND PRIVACY

     51. Arbitrations, and all associated procedures under the Scheme, are strictly private and confidential.

     52. The arbitrator, the parties and an officer of the LRA will attend the hearings. In addition only the representatives of the parties, any interpreters, witnesses and a legal adviser if appointed (paragraph 91) may attend hearings. If the parties so agree, an arbitrator and/or an LRA officer in training may also attend.

XII ARRANGEMENTS FOR THE HEARING

Initial arrangements
     53. A hearing must be held in every case, notwithstanding any agreement between the parties to a purely written procedure.

     54. Once an arbitrator has been appointed a hearing shall be arranged as soon as reasonably practicable by the LRA.

     55. The LRA, in conjunction with the arbitrator, shall decide the date and venue for the hearing.

     56. The LRA shall contact all parties with details of the date and venue for the hearing.

Expedited hearings
     57. On the application of any party, the LRA may, at its discretion, expedite the hearing.

Venue
     58. Hearings will be held in the LRA Head or Regional Office. In exceptional circumstances alternative venues may be considered. Any formal application for a venue other than the LRA offices must be made, in writing, with reasons, to the LRA within 14 days of the date of the letter notifying of the hearing arrangements. Such applications will be determined by the LRA after all parties have received a copy of the formal application and been given a reasonable opportunity to respond.

     59. Where premises have to be hired for a hearing, the LRA shall meet the reasonable costs of so doing.

Assistance
     60. Where a party needs the services of an interpreter, signer or communicator at the hearing, the LRA should be so informed well in advance of the hearing. Where such assistance is required, the LRA shall meet the reasonable costs of providing this.

Travelling expenses/loss of earnings
     61. Every party shall meet its own travelling expenses and those of its representatives and witnesses.

     62. No loss of earnings is payable by the LRA to anyone involved in the arbitration. However, where an arbitrator upholds a Flexible Working Claim, he/she may include in the calculation of any compensation a sum to cover reasonable travelling expenses and loss of earnings incurred by the employee personally in attending the hearing.

Applications for postponements of initial hearings
     63. Any application for a postponement of an initial hearing must be made in writing, with reasons, to the LRA within 14 days of the date of the letter notifying the hearing arrangements or, where this is not practicable, as soon as is reasonably practicable. Such applications will be determined by the arbitrator without an oral hearing after all parties have received a copy of the application and been given a reasonable opportunity to respond.

     64. If the application is rejected, the initial hearing will be held on the original date.

     65. This provision does not affect the arbitrator's general discretion (set out below) with respect to postponements after an initial hearing has been fixed, or with respect to other aspects of the procedure. In particular, procedural applications may be made to the arbitrator at the hearing itself.

XIII NON-COMPLIANCE WITH PROCEDURE

     66. If a party fails to comply with any aspect of the procedure set out in this Scheme, or any order or direction by the arbitrator, or fails to comply with the general duty in section X above, the arbitrator may (in addition to any other power set out in this Scheme):

XIV OUTLINE OF PROCEDURE BEFORE THE HEARING

     67. Once a hearing has been fixed, the following procedure shall apply, subject to any direction by the arbitrator.

Written materials
     68. At least 14 days before the date of the hearing, each party shall send to the LRA (for forwarding to the arbitrator and the other party, and for retention by the LRA Arbitration Section) three copies of a written statement of case, together with three copies of:

     69. Written statements of case should briefly set out the main particulars of each party's case, which can then be expanded upon if necessary at the hearing itself. The statement should include an explanation of the events which led to the Flexible Working Claim being brought including an account of the outcome of any relevant meetings.

     70. Supporting documentation or other material may include (without limitation) copies of:

     71. The parties must also supply details of any relevant awards of compensation that may have been made by any other tribunal or court in connection with the subject matter of the claim.

     72. Legible copies of documents must be supplied to the LRA even if they have already been supplied to an LRA conciliator before the Arbitration Agreement was concluded.

     73. No information on the conciliation process, if any, in respect of the case to be heard by the arbitrator shall be disclosed by the LRA to the arbitrator.

Submissions, evidence and witnesses not previously notified
     74. Written statements of case and documentary or other material that have not been provided to the LRA prior to the hearing (in accordance with paragraph 68 above) may only be relied upon at the hearing with the arbitrator's permission.

     75. All representatives and witnesses who have been listed as accompanying a party at the hearing should be present at the start of the hearing. Witnesses who have not been included in a list submitted to the LRA prior to the hearing may only be called with the arbitrator's permission.

Requests for documents
     76. Any party may request the other party to include in their submission, or submit through the LRA or the arbitrator (as appropriate), copies of relevant documents that are not in the requesting party's possession, custody or control. Although the LRA and the arbitrator have no power to compel a party to comply, the arbitrator may draw an inference from a party's failure to comply with a reasonable request.

Requests for attendance of witnesses
     77. Although the arbitrator has no power to compel the attendance of any person at the hearing, the arbitrator may draw an inference if an employer who is a party to the arbitration fails or refuses to allow current employees or other workers (who have relevant evidence to give) time off from work to attend the hearing, should such an employer be so requested.

Preliminary hearings and directions
     78. Where the arbitrator believes that there may be considerable differences between the parties over any issue, including the availability or exchange of documents, or the availability of witnesses, the arbitrator may call, through the LRA, the parties to a preliminary hearing to address such issues, or he/she may determine procedural directions.

     79. In the course of a preliminary hearing and/or through the LRA, the arbitrator may express views on the desirability of information and/or evidence being available at the hearing.

XV OUTLINE OF PROCEDURE AT THE HEARING

Arbitrator's overall discretion
     80. Subject to the arbitrator's general duty (section IX above), and subject to the provisions set out below, the conduct of the hearing and all procedural and evidential matters (including applications for adjournments) shall be for the arbitrator to decide.

Administration
     81. The LRA shall provide administrative services to the arbitrator during the course of the hearing. However, no formal minute of the proceedings will be kept.

Witnesses
     82. No party or witness shall be cross-examined by a party or representative, or examined on oath or affirmation.

Examination by the arbitrator
     83. The arbitrator shall have the right to address questions directly to either party or to anybody else attending the hearing, and to take the initiative in ascertaining the facts and (where applicable) the law.

Representatives
     84. The parties may be accompanied by any person chosen by them to help them to present their case at the hearing, although no special status will be accorded to legally qualified persons. Each party is liable for any fees or expenses incurred by any person attending on their behalf.

Strict rules of evidence
     85. The arbitrator will not apply strict rules of evidence (or any other rules) as to the admissibility, relevance or weight of any material (oral, written or other) sought to be tendered on any matters of fact or opinion.

Non-attendance at the hearing
     86. If, without showing sufficient cause, a party fails to attend or be represented at a hearing, the arbitrator may:

     87. In the case of the non-attendance of the employee, if the arbitrator decides to adjourn the hearing, he/she may request, in writing, through the LRA that the employee provides an explanation for the non-attendance. If the arbitrator decides that the employee has not demonstrated sufficient cause for the non-attendance, he/she may rule in an award that the claim be treated as dismissed.

Post-hearing written materials
     88. No further submissions or evidence will be accepted after the end of the substantive hearing without the arbitrator's permission, which will only be granted in exceptional circumstances. Where permission is granted, any material is to be sent to the LRA, to be forwarded to the arbitrator and all other parties.

XVI QUESTIONS OF EC LAW AND THE HUMAN RIGHTS ACT 1998

Appointment of legal adviser
     89. The arbitrator shall have the power, on the application of any party or of his/her own volition, to require the appointment of a legal adviser to assist with respect to any issue of EC law or the Human Rights Act 1998 that, in the arbitrator's view and subject to paragraph 13 above (Arbitrator's Terms of Reference), might be involved and relevant to the resolution of the dispute.

     90. The legal adviser will be appointed by the LRA, to report to the arbitrator and the parties, and shall be subject to the duty of disclosure set out in paragraphs 38 and 39 above.

     91. The arbitrator shall allow the legal adviser to attend the proceedings, and may order an adjournment to facilitate this.

     92. The parties shall be given a reasonable opportunity to comment to the arbitrator on any information, opinion or advice offered by the legal adviser, following which the arbitrator shall take such information, opinion or advice into account in determining the dispute.

Court determination of preliminary points
     93.

    (1) Section 45 of the Arbitration Act 1996[12] shall apply to arbitrations conducted in accordance with the Scheme, subject to the following modifications.

    (2) In subsection (1)–

    (3) In subsection (2)(b) omit sub-paragraph (i).

    (4) Omit subsection (4).

    (5) After subsection (6), insert–

XVII. AWARDS

Form of the award
     94. The award shall be in writing, signed by the arbitrator.

     95. The award (unless it is an agreed award) shall:

Remedies
     96. In the event that the arbitrator upholds the employee's Flexible Working Claim, the arbitrator may make an award ordering:

XVIII AWARDS OF COMPENSATION

     97. Subject to paragraph 98 below, when an arbitrator makes an award of compensation in respect of any contravention of Article 112G(1) or 112H(1)(b) of the 1996 Order, whether or not in conjunction with an award for reconsideration, such compensation shall be such an amount, not exceeding 8 weeks' pay, as the arbitrator considers just and equitable in all the circumstances.

     98. When an arbitrator makes an award of compensation in respect of breaches of regulation 14(2), (4) or (8) of the Flexible Working (Procedural Requirements) Regulations (Northern Ireland) 2003[13]such compensation shall be such an amount, not exceeding 2 weeks' pay, as the arbitrator considers just and equitable in all the circumstances.

     99. In calculating the amount of a week's pay of an employee, the arbitrator shall have regard to Chapter IV of Part I of the 1996 Order, as amended from time to time, or any other relevant statutory provision applicable to the calculation of a week's pay.

XIX ISSUE OF AWARDS AND CONFIDENTIALITY

     100. The arbitrator's award shall be sent by the LRA to both parties.

     101. The award shall be confidential, and shall only be issued to the parties or to their nominated advisers or representatives. Awards will not be published by the LRA, or lodged with an industrial tribunal by the LRA, although awards may be retained by the LRA for monitoring and evaluation purposes, and, from time to time, the LRA may publish general summary information concerning cases heard under the Scheme, without identifying any individual cases.

XX CORRECTION OF AWARDS

Scrutiny of awards by the LRA
     102. Before being sent to the parties, awards may be scrutinised by the LRA to check for clerical or computational mistakes, errors arising from accidental slips or omissions, ambiguities, or errors of form. Without affecting the arbitrator's liberty of decision, the LRA may refer the award back to the arbitrator (under the provisions below) in order to draw his/her attention to any such point.

Correction by the arbitrator
     103. The arbitrator may, on his/her own initiative or on the application of a party or the LRA:

     104. In so far as any such correction or additional award involves a new issue that was not previously before the parties, this power shall not be exercised without first affording the parties a reasonable opportunity to make written representations to the arbitrator.

     105. Any application by a party for the exercise of this power must be made via the LRA within 28 days of the date the award was despatched to the applying party by the LRA.

     106. Any correction of the award shall be made within 28 days of the date the application was received by the arbitrator or, where the correction is made by the arbitrator on his/her own initiative, within 28 days of the date of the award.

     107. Any additional award shall be made within 56 days of the date of the original award.

     108. Any correction of the award shall form part of the award.

XXI EFFECT OF AWARDS, ENFORCEMENT AND INTEREST

Effect of awards
     109. Awards made by arbitrators under this Scheme are final and binding both on the parties and on any persons claiming through or under them.

     110. This does not affect the right of a person to challenge an award under the provisions of the Arbitration Act 1996 as applied to this Scheme.

Enforcement
     111.

    (1) Section 66 of the Arbitration Act 1996[14] shall apply to arbitrations conducted in accordance with the Scheme, subject to the following modifications.

    (2) In subsection (1) for "tribunal pursuant to an arbitration agreement"substitute "arbitrator pursuant to the Scheme".

    (3) In subsection (3) for "(see section 73)"substitute "(see section XXIII of the Scheme)".

    (4) After subsection (4) insert–

Interest
     112. Awards of compensation that are not paid within 42 days of the date on which the award was despatched by the LRA to the employer will attract interest on the same basis as for industrial tribunal awards.

XXII CHALLENGING THE AWARD

Challenges on grounds of substantive jurisdiction
     113.

    (1) Section 67 of the Arbitration Act 1996[15] shall apply to arbitrations conducted in accordance with the Scheme, subject to the following modifications.

    (2) In subsection (1)–

    (3) After subsection (1) insert–

Challenges for serious irregularity
     114.

    (1) Section 68 of the Arbitration Act 1996[16] shall apply to arbitrations conducted in accordance with the Scheme, subject to the following modifications.

    (2) In subsection (1)–

    (3) In subsection (2)–

    (4) In subsection (3)–

    (5) After subsection (4) insert–

Appeals on questions of EC law and the Human Rights Act 1998
     115.

    (1) Section 69 of the Arbitration Act 1996[17] shall apply to arbitrations conducted in accordance with the Scheme, subject to the following modifications.

    (2) In subsection (1)–

    (3) In subsection (2) after "section 70(2) and (3)"insert "as modified for the purposes of the Scheme".

    (4) In subsection (3)–

    (5) In subsection (7) omit "The court shall not exercise its power to set aside an award, in whole or in part, unless it is satisfied that it would be inappropriate to remit the matters in question to the tribunal for reconsideration.".

    (6) After subsection (8) insert–

Time limits and other procedural restrictions on challenges to awards
     116.

    (1) Section 70 of the Arbitration Act 1996[18] shall apply to arbitrations conducted in accordance with the Scheme, subject to the following modifications.

    (2) In subsection (1) after "section 67, 68 or 69"insert "(as modified for the purposes of the Scheme)".

    (3) In subsection (2)–

    (4) In subsection (3) for "of the award or, if there has been any arbitral process of appeal or review, of the date when the applicant or appellant was notified of the result of that process"substitute "the award was despatched to the applicant or appellant by the Labour Relations Agency".

    (5) Omit subsection (5).

    (6) After subsection (8) insert–

Common law challenges and saving
     117. Sections 81(1)(c) and 81(2) of the Arbitration Act 1996[19] shall apply to arbitrations conducted in accordance with the Scheme.

Challenge or appeal: effect of order of the court
     118.

    (1) Section 71 of the Arbitration Act 1996[20] shall apply to arbitrations conducted in accordance with the Scheme, subject to the following modifications.

    (2) In subsection (1) after "section 67, 68 and 69"insert "(as modified for the purposes of the Scheme)".

    (3) After subsection (3) insert–

    (4) Omit subsection (4).

XXIII LOSS OF RIGHT TO OBJECT

     119. If a party to arbitral proceedings under this Scheme takes part, or continues to take part, in the proceedings without making, either forthwith or within such time as is allowed by the arbitrator or by any provision in this Scheme, any objection:

XXIV IMMUNITY

     120. An arbitrator under this Scheme is not liable for anything done or omitted in the discharge or purported discharge of his/her functions as arbitrator unless the act or omission is shown to have been in bad faith. This applies to a legal adviser appointed by the LRA as it applies to the arbitrator himself/herself.

     121. The LRA, by reason of having appointed an arbitrator or nominated a legal adviser, is not liable for anything done or omitted by the arbitrator or legal adviser in the discharge or purported discharge of his/her functions.

XXV MISCELLANEOUS PROVISIONS

Requirements in connection with legal proceedings

     122.

    (1) Sections 80(1), (2), (4), (5), (6) and (7) of the Arbitration Act 1996[21] shall apply to arbitrations conducted in accordance with the Scheme, subject to the following modification.

    (2) In subsection (1) for "to the other parties to the arbitral proceedings, or to the tribunal"substitute "to the other party to the arbitral proceedings, or to the arbitrator, or to the Labour Relations Agency".

Service of documents and notices on the LRA
     123. Any notice or other document required or authorised to be given or served on the LRA for the purposes of the arbitral proceedings shall be sent by pre-paid post to the following address:

or transmitted by facsimile, addressed to the Arbitration Secretary, at the number stipulated in the LRA Guide to the Scheme,

or by electronic mail, at the address stipulated in the LRA Guide to the Scheme.

     124. Paragraph 123 (above) does not apply to the service of documents on the LRA for the purposes of legal proceedings.

Service of documents or notices on any other person or entity (other than the LRA)
     125. Any notice or other document required or authorised to be given or served on any person or entity (other than the LRA) for the purposes of the arbitral proceedings may be served by any effective means.

     126. If such a notice or other document is addressed, pre-paid and delivered by post:

     127. Paragraphs 125 and 126 (above) do not apply to the service of documents for the purposes of legal proceedings, for which provision is made by rules of court.

Powers of court in relation to service of documents
     128.

    (1) Section 77 of the Arbitration Act 1996[22] shall apply to arbitrations conducted in accordance with the Scheme, subject to the following modifications.

    (2) In subsection (1) omit "in the manner agreed by the parties, or in accordance with provisions of section 76 having effect in default of agreement,".

    (3) In subsection (2) for "Unless otherwise agreed by the parties, the court"substitute "The High Court or the Belfast Recorder's Court".

    (4) In subsection (3) for "Any party to the arbitration agreement may apply"substitute "The Labour Relations Agency or any party to the Arbitration Agreement may apply".

Reckoning periods of time
     129.

    (1) Sections 78(2), (3), (4) and (5) of the Arbitration Act 1996[23] shall apply to arbitrations conducted in accordance with the Scheme, subject to the following modifications:

    (2) In subsection (2)–

XXVI TERRITORIAL OPERATION OF THE SCHEME

Territorial application
     130. The Scheme applies to disputes involving an employer who resides or carries on business in Northern Ireland.



APPENDIX A

WAIVER OF RIGHTS

The Labour Relations Agency Arbitration Scheme ("the Scheme") is entirely voluntary. In agreeing to refer a dispute to arbitration under the Scheme, both parties agree to waive rights that they would otherwise have if, for example, they had referred their dispute to an industrial tribunal. This follows from the informal nature of the Scheme, which is designed to be a confidential, relatively fast, cost-efficient and non-legalistic process.

As required by section VI of the Scheme, as a confirmation of the parties' agreement to waive their rights, this form must be completed by each party and submitted to the LRA together with the agreement to arbitration.

A detailed description of the informal nature of arbitration under the Scheme, and the important differences between this and an industrial tribunal, is contained in the LRA Guide to the Flexible Working Arbitration Scheme ("the LRA (Flexible Working) Guide"), which should be read by each party before completing this form.

The Scheme is not intended for disputes involving complex legal issues, or questions of EC law. Parties to such disputes are strongly advised to consider applying to an industrial tribunal, or settling their dispute by other means.

This form does not list all the differences between the Scheme and an industrial tribunal, or all of the features of the Scheme to which each party agrees in referring their dispute to arbitration.

I, . . . . . . . . . . . . . . . . . . . . the Claimant/Respondent/Respondent's duly authorised representative [delete as appropriate] confirm my agreement to each of the following conditions:

     1. Unlike proceedings in an industrial tribunal, all proceedings under the Scheme, including all hearings, are conducted in private. There are no public hearings, and the final award will be confidential.

     2. All arbitrators under the Scheme are appointed by the LRA from the LRA Arbitration Panel (which is a panel of impartial, mainly non-lawyer, arbitrators appointed by the LRA on fixed, but renewable, terms). The appointment process and the LRA Arbitration Panel is described in the Scheme and the LRA Guide. Neither party will have any choice of arbitrator.

     3. Proceedings under the Scheme are conducted differently from an industrial tribunal. In particular:

    – arbitrators will conduct proceedings in an informal manner in all cases;

    – the attendance of witnesses and the production of documents cannot be compelled (although failure to co-operate may be taken into account by the arbitrator);

    – there will be no oaths or affirmations, and no cross-examination of witnesses by parties or their representatives;

    – the arbitrator will take the initiative in asking questions and ascertaining the facts (with the aim of ensuring that all relevant issues are considered), as well as hearing each side's statements;

    – the arbitrator's decision will only contain the main considerations that have led to the result; it will not contain full or detailed reasons.

     4. Once parties have agreed to refer their dispute to arbitration in accordance with the Scheme, the parties cannot then return to an industrial tribunal.

     5. In deciding whether the employee's complaint that his/her employer has failed to deal with an application under Article 112F of the Employment Rights (Northern Ireland) Order 1996 in accordance with Article 112G(1) of that Order or that a decision by his/her employer to reject the application was based on incorrect facts, the arbitrator shall have regard to the Flexible Working (Procedural Requirements) Regulations (Northern Ireland) 2002, as well as any relevant LRA guidance. Unlike an industrial tribunal, the arbitrator will not apply strict rules of evidence.

     6. Unlike an industrial tribunal, there is no right of appeal from awards of arbitrators under the Scheme (except for a limited right to appeal questions of EC law and, aside from procedural matters set out in the Scheme, questions concerning the Human Rights Act 1998).

     7. Unlike an industrial tribunal, in agreeing to arbitration under the Scheme, parties agree that there is no jurisdictional argument, i.e. no reason why the claim cannot be heard and determined by the arbitrator.

SIGNED: . . . . . . . . . . . . . . . . . . . .

DATED: . . . . . . . . . . . . . . . . . . . .

IN THE PRESENCE OF



EXPLANATORY NOTE

(This note is not part of the Order)


This Order sets out and brings into operation a flexible working Arbitration Scheme ("the Scheme") submitted to the Department for Employment and Learning by the Labour Relations Agency pursuant to Article 84A of the Industrial Relations (Northern Ireland) Order 1992.

The Schedule to the Order sets out details of the Scheme, providing for arbitration in the case of disputes involving proceedings, or claims which could be the subject of proceedings, before an industrial tribunal arising out of a contravention or alleged contravention of Articles 112G(1) or 112H(1)(b) of the Employment Rights (Northern Ireland) Order 1996 (flexible working). The Order provides for the Scheme to come into effect on 25th May 2006. The Scheme will provide from that date a voluntary alternative to an industrial tribunal for the resolution of claims arising out of an application for flexible working made under Article 112F(1) of the 1996 Order by arbitration where both parties agree.

The Order also provides for certain provisions of the Arbitration Act 1996, as modified by the Order, to apply to arbitrations conducted in accordance with the Scheme.


Notes:

[1] S.I. 1992/807 (N.I. 5); Article 84A was inserted by Article 8 of the Employment Rights (Dispute Resolution) (Northern Ireland) Order 1998 (S.I. 1998/1265 (N.I. 8)) and amended by paragraph 3 of Schedule 2 to the Employment (Northern Ireland) Order 2002 (S.I. 2002/2836 (N.I. 2))back

[2] S.I. 1996/1919 (N.I. 16); Articles 112G and 112H were inserted by Article 15 of the Employment (Northern Ireland) Order 2002 (S.I. 2002/2836 (N.I. 2))back

[3] Formerly the Department of Higher and Further Education, Training and Employment; see 2001 c. 15 (N.I.)back

[4] See S.R. 1999 No. 481 Departments (Transfer and Assignment of Functions) Order (Northern Ireland) 1999back

[5] 1996 c. 23back

[6] S.I. 1992/807 (N.I. 5); Article 84A was inserted by Article 8 of the Employment Rights (Dispute Resolution) (Northern Ireland) Order 1998 (S.I. 1998/1265 (N.I. 8)) and amended by paragraph 3 of Schedule 2 to the Employment (Northern Ireland) Order 2002 (S.I. 2002/2836 (N.I. 2))back

[7] S.I. 1996/1919 (N.I. 16); Article 112F was inserted by Article 15 of the Employment (Northern Ireland) Order 2002 (S.I. 2002/2836 (N.I. 2))back

[8] S.I. 1996/1919 (N.I. 16); Articles 112G and 112H were inserted by Article 15 of the Employment (Northern Ireland) Order 2002 (S.I. 2002/2836 (N.I. 2))back

[9] S.R. 2003 No. 173back

[10] S.I. 1996/1921 (N.I. 18); Article 20 was amended by paragraph 5 of Schedule 2 to the Employment (Northern Ireland) Order 2002 (S.I. 2002/2836 (N.I. 2))back

[11] 1996 c. 23;

Sections 24(1)(a) and (c), (2), (3), (5) and (6) of the Arbitration Act 1996 provide as follows:;

24.–(1) A party to arbitral proceedings may (upon notice to the other parties, to the arbitrator concerned and to any other arbitrator) apply to the court to remove an arbitrator on any of the following grounds–;

. . .

. . .

. . .

[12] 1996 c. 23;;

Section 45 of the Arbitration Act 1996 provides as follows:;

An agreement to dispense with reasons for the tribunal's award shall be considered an agreement to exclude the court's jurisdiction under this section.;

[13] S.R. 2003 No. 173back

[14] 1996 c. 23;

Section 66 of the Arbitration Act 1996 provides as follows:

[15] 1996 c. 23;

Section 67 of the Arbitration Act 1996 provides as follows:

[16] 1996 c. 23;

Section 68 of the Arbitration Act provides as follows:

[17] 1996 c. 23;

Section 69 of the Arbitration Act 1996 provides as follows:

[18] 1996 c. 23;

Section 70 of the Arbitration Act 1996 provides as follows:

[19] 1996 c. 23;

Sections 81(1)(c) and 81(2) of the Arbitration Act 1996 provide as follows:

. . .

[20] 1996 c. 23;

Section 71 of the Arbitration Act 1996 provides as follows:

[21] 1996 c. 23;{d1}{t1}Sections 80(1), (2), (4), (5), (6) and (7) of the Arbitration Act 1996 provide as follows:

. . .

[22] 1996 c. 23;

Section 77 of the Arbitration Act 1996 provides as follows:

[23] 1996 c. 23;

Sections 78(2), (3), (4) and (5) of the Arbitration Act 1996 provide as follows:



ISBN 0 337 96499 8


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Prepared 18 May 2006


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